BY Laws
LAKE HOPATCONG DARTING ASSOCIATION
BYLAWS
Proposed Board Discussion Draft — 2026
Purpose of this draft: This document establishes the permanent governance structure of the Lake Hopatcong Darting Association (“LHDA” or “the Association”). Competition-specific rules, schedules, playoff formats, scoring procedures, and other operational matters should be maintained separately in the LHDA Rules & Regulations and, where appropriate, annual season rules.
ARTICLE I — NAME AND PURPOSE:
Section 1. Name
The name of this organization shall be the Lake Hopatcong Darting Association, hereafter referred to as “LHDA” or “the Association.”
Section 2. Purpose
The purposes of LHDA are to:
- Organize and promote safe and enjoyable league play, including establishing and maintaining schedules, divisions, formats, rules, and other requirements necessary to conduct league competition.
- Support sponsoring establishments by providing, and/or maintaining dartboards and other equipment necessary to facilitate league play.
- Recognize and celebrate achievement by defining awards and eligibility requirements for individual players, teams, and other accomplishments deemed appropriate by the Association.
- Maintain accurate league records and statistics, including historical records of players, teams, accomplishments, and league results, for the purpose of preserving and documenting the history and traditions of the LHDA Dart League.
- Support and promote the continued growth of the Dart League by fostering participation, organizing events such as tournaments, fundraisers, and award ceremonies for the enjoyment of the dart community.
- Specifically charged with providing an award ceremony promptly after the completion of each season
Section 3. Nonprofit Character
LHDA shall operate as a recreational league or association and shall not be operated for the private financial benefit of any individual member.
ARTICLE II — DEFINITIONS:
For purposes of these Bylaws:
Section 1. Association
“Association” or “LHDA” means the Lake Hopatcong Darting Association.
Section 2. Member
A “Member” is an individual who has been accepted for participation in LHDA and who has satisfied applicable membership requirements.
Section 3. Player
A “Player” is a Member who is eligible to participate in LHDA league competition.
Section 4. Team
A “Team” is a group of eligible Players participating together in an LHDA league season.
Section 5. Captain
A “Captain” is the individual designated by a Team to represent that Team in league business and competition.
Section 6. Sponsor / Sponsored Establishment
A “Sponsor” or “Sponsored Establishment” is the business, organization, or establishment associated with and/or providing a location or financial sponsorship for a Team.
Section 7. Board
The “Board” or “Board of Trustees” means the governing body of LHDA.
Section 8. Trustee
A “Trustee” is an elected member of the Board of Trustees.
Section 9. Officer
An “Officer” is a Trustee serving in an officer position established by these Bylaws.
Section 10. Season
A “Season” means a designated period of league competition established by the Board.
Section 11. Good Standing
A Member or Team is in “Good Standing” when it has satisfied all applicable membership, financial, disciplinary, and administrative requirements of LHDA.
Section 12. Bad Standing
A Member or Team is in “Bad Standing” when it is temporarily ineligible for one or more LHDA privileges because of an outstanding obligation, disciplinary action, rule violation, or other condition identified in these Bylaws or the Rules & Regulations.
Section 13. Suspension
“Suspension” is the temporary removal of specified membership and/or playing privileges for a defined period or until specified conditions are satisfied.
Section 14. Restriction
“Restriction” is a limited disciplinary or administrative prohibition that does not terminate membership.
Section 15. Expulsion
“Expulsion” is the involuntary termination of an individual’s LHDA membership.
Section 16. Quorum
“Quorum” means the minimum number of eligible voting members required to conduct official business.
ARTICLE III — MEMBERSHIP:
Section 1. Eligibility
Membership in the Lake Hopatcong Darting Association (LHDA) shall be open to individuals who meet the following eligibility requirements:
- Age Requirement: Players must be at least twenty-one (21) years of age at the time of participation in LHDA League play.
- Amateur Status: Players must be non-professional darts players. A player shall be considered ineligible if they meet the definition of a professional player established by LHDA.
Section 2. Membership Requirements
Members shall:
- Pay applicable fees and dues.
- Comply with LHDA Bylaws and Rules & Regulations.
- Conduct themselves in a sportsmanlike manner.
- Provide accurate information required for league administration.
- Follow reasonable directives of the Board relating to league operations.
Section 3. Membership Fees
Membership dues, player fees, team fees, sponsor fees, and other charges shall be established in accordance with the authority granted by these Bylaws.
Specific fee amounts should be published in the applicable season’s fee schedule rather than permanently embedded in these Bylaws.
Section 4. Financial Delinquency
A Member who fails to satisfy applicable financial obligations may be placed in Bad Standing and may be prohibited from participating until the obligation is resolved.
Section 5. Membership Rights
Members in Good Standing shall have the rights granted by these Bylaws, including, where applicable:
- Participation in league competition.
- Eligibility for league awards.
- Voting rights.
- Eligibility for elected office.
- Access to applicable league records.
Section 6. Voting Eligibility
Voting rights within the League shall be held by the following:
- Board Members: Each elected or appointed Board position shall carry one (1) vote.
- Captains: Each current team Captain shall carry one (1) vote on matters submitted to the Captains for consideration.
- Members in Good Standing: Each Member in Good Standing shall carry one (1) vote on matters submitted to the general membership for consideration.
- Single Vote: An individual who qualifies to vote in more than one capacity shall be entitled to only one (1) vote and shall not receive additional votes by virtue of holding multiple positions or roles.
Voting Authority
The Board shall determine, consistent with these Bylaws, whether a matter shall be:
● decided by the Board;
● presented to the Captains for a vote or approval; or
● presented to the general membership for a vote or approval.
The Board shall identify the appropriate voting body when a matter is brought forward and shall follow the voting procedures and requirements established in these Bylaws and the Rules & Regulations.
Nothing in this Section shall be interpreted to grant the Board authority to bypass a vote of the Captains or general membership when another provision of these Bylaws specifically requires such a vote.
ARTICLE IV — TEAMS AND SPONSORS:
Section 1. Team Formation
Teams shall be formed and registered in accordance with procedures established by the Board.
Section 2. Team Captain
Each Team shall designate a Captain who shall serve as the primary representative of the Team to LHDA.
Section 3. Captain Responsibilities
Captains shall:
- Represent their Team in league communications.
- Ensure their Team complies with league rules.
- Ensure accurate match reporting.
- Communicate scheduling matters.
- Communicate Board decisions and league information to their Players.
- Attempt to resolve ordinary disputes with opposing Captains before escalating the matter to the Board.
Section 4. Removal or Replacement of a Team Captain
The Board may remove or require the replacement of a Team Captain when the Board determines that the Captain has failed to adequately fulfill the responsibilities of the position or has acted in a manner that negatively impacts the League, Team, or opposing Teams.
Grounds for removal or replacement may include, but are not limited to:
- Repeated failure to fulfill the responsibilities of the Captain position;
- Disruptive or inappropriate conduct;
- Repeated or significant instances of poor sportsmanship;
- Failure to assist with the collection or submission of required Team dues or fees;
- Failure to respond to reasonable requests or communications from the Board;
- Failure to communicate necessary League information to Team members; or
- Other conduct or circumstances that, in the judgment of the Board, materially interfere with the Captain's ability to effectively represent the Team.
Before removing or requiring the replacement of a Captain, the Board should, when reasonably practicable, notify the Captain of the concerns and provide an opportunity for the Captain to address those concerns.
Removal or replacement of a Captain shall require approval by a majority of the Board members eligible to vote, provided that a quorum is present. The Board's decision and vote shall be recorded in the Board Voting Record and, where appropriate, the Meeting Minutes.
Removal as Captain shall not, by itself, terminate the individual's membership in LHDA or prevent the individual from participating as a Player, provided the individual otherwise remains eligible and in good standing.
Following removal or required replacement, the Board shall request that the Team designate another eligible Team member to serve as Captain. The new Captain shall assume the responsibilities of the position upon notification to the Board and shall serve in accordance with these Bylaws and the Rules & Regulations.
The Board may take separate disciplinary action regarding the individual's membership or participation in League activities when the circumstances warrant such action. Any such action shall be governed by the applicable provisions of these Bylaws and the Rules & Regulations.
Section 5. Team Sponsors and Locations
The Board shall establish procedures for approving Team sponsors and playing locations.
A. Establishment Certification
Each Team shall be associated with an Establishment approved and certified by the Board to host LHDA League play. The Board shall establish and maintain standards for Establishment certification, which may include, but are not limited to:
- Maintaining at least one regulation dartboard that meets LHDA requirements;
- Providing a suitable and reasonably safe area for League play;
- Maintaining adequate lighting and playing conditions;
- Providing reasonable access to the dartboard and playing area during scheduled League matches;
- Complying with applicable laws, regulations, and licensing requirements;
- Providing a suitable environment for League Players and spectators; and
- Meeting any additional standards established in the Rules & Regulations.
The Board, or a person designated by the Board, may inspect an Establishment before certification and periodically thereafter to verify continued compliance with LHDA requirements.
B. New Establishment Application
An Establishment seeking to host an LHDA Team shall submit an application in accordance with procedures established by the Board.
The Board shall review the application and may conduct an inspection of the Establishment before granting approval. Approval shall be based on the Establishment's ability and willingness to meet LHDA requirements and provide a suitable location for League play.
The Board may approve, conditionally approve, or deny an application. The Board's decision shall be documented in the League's Establishments with Dartboards record.
C. Establishment in Good Standing
An approved Establishment shall remain in good standing by continuing to meet LHDA certification requirements and cooperating with the League, its Teams, Players, and Board.
An Establishment may be determined to be not in good standing when the Board determines that the Establishment:
- No longer meets LHDA requirements for League play;
- Repeatedly fails to provide reasonable access to the dartboard or playing area for scheduled League matches;
- Has unsafe, unsuitable, or substantially deteriorated playing conditions;
- Repeatedly interferes with the proper conduct of League matches;
- Fails to cooperate with reasonable League requirements or Board requests;
- Engages in conduct that materially harms the reputation or operation of LHDA; or
- Has other circumstances that, in the judgment of the Board, materially interfere with the Establishment's ability to serve as an LHDA League location.
The Board shall, when reasonably practicable, notify an Establishment of deficiencies and provide an opportunity to correct them before placing the Establishment out of good standing.
D. Consequences of Loss of Good Standing
The Board may establish corrective measures, conditions, or deadlines for an Establishment that is not in good standing.
Depending on the circumstances, the Board may:
- Issue a warning or corrective action notice;
- Require specific deficiencies to be corrected;
- Conduct a follow-up inspection;
- Temporarily suspend the Establishment's certification;
- Prohibit the Establishment from hosting League matches until deficiencies are corrected; or
- Revoke the Establishment's certification.
If an Establishment loses certification, the Board shall determine the appropriate disposition of any Team associated with that Establishment in accordance with the Rules & Regulations, including relocation or other arrangements necessary to complete the League season.
A determination that an Establishment is not in good standing shall not, by itself, constitute disciplinary action against the Team or Players associated with that Establishment.
E. Establishment Records
The League shall maintain a current record of approved Establishments, including ownership or management contact information, certification status, inspection dates, and any material conditions or corrective actions.
The Board shall designate an officer responsible for maintaining these records in accordance with the League's established procedures.
Section 6. Team Withdrawal
Procedures governing Team withdrawal, forfeitures, replacement, and financial consequences shall be established in the Rules & Regulations.
ARTICLE V — BOARD OF TRUSTEES:
Section 1. Composition
The Board of Trustees shall consist of seven (7) Trustees, unless amended by the membership.
Section 2. Authority
The Board shall have authority to administer the affairs of LHDA and shall exercise all powers not specifically reserved to the membership by these Bylaws.
The Board shall:
- Administer league operations.
- Enforce the Bylaws and Rules & Regulations.
- Establish annual league schedules and competition procedures.
- Establish playoff procedures consistent with these Bylaws.
- Manage league finances.
- Appoint committees and administrators as necessary.
- Resolve disputes.
- Take disciplinary action as authorized by these Bylaws.
- Approve sponsors and playing locations.
- Maintain official league records.
Section 3. Limitations on Board Authority
The Board shall not take action that conflicts with these Bylaws or a valid decision of the membership.
Section 4. Terms
Trustees shall serve terms of 2 years with no more than 4 members eligible for election in a single year
Section 5. Elections
Trustees shall be elected by the eligible voting membership according to procedures established in these Bylaws.
Section 6. Vacancies
A vacancy on the Board shall be filled by board appointment
The person filling the vacancy shall serve until the following election
Section 7. Removal of a Trustee
A Trustee may be removed from office by action of the Board or through a vote of the League membership in accordance with the procedures established by these Bylaws.
A. Removal by the Board
The Board may remove a Trustee from office upon approval of a minimum of five (5) affirmative votes of the Board. The five-vote requirement shall constitute a supermajority of the seven (7) Board positions.
The Trustee whose removal is under consideration shall be provided reasonable notice of the proposed action and an opportunity to address the Board before the vote. A Trustee shall not be permitted to vote on their own removal.
The Board's decision and vote shall be recorded in the Board Voting Record and Meeting Minutes.
Removal from the position of Trustee shall not, by itself, terminate the individual's membership in LHDA or prevent the individual from participating as a Player, provided the individual otherwise remains eligible and in good standing.
B. Removal Requested by Captains
A minimum of five (5) Captains may require the Board to convene a meeting and conduct a vote concerning the removal of a Trustee.
A request under this Section shall be submitted to the Board in writing and shall identify the Trustee whose removal is being requested and the general reason for the request.
Upon receiving a valid request from at least five (5) Captains, the Board shall schedule a meeting or voting process in accordance with the procedures established in these Bylaws. The matter shall be presented for consideration by the voting body designated under these Bylaws.
The Board shall not prevent or unreasonably delay a properly submitted request meeting the requirements of this Section.
The voting requirements for removal of a Trustee through a membership- or Captain-initiated vote shall be a Two-Thirds Majority of Members that are present for the meeting.
Section 8. Conflicts of Interest
A Trustee shall disclose any material personal, financial, team, or other conflict of interest relating to a matter before the Board.
A Trustee with a direct conflict may be required to recuse themselves from discussion and/or voting.
ARTICLE VI — OFFICERS:
Section 1. Officers
The officers of LHDA shall be:
- President
- Vice President
- Secretary
- Treasurer
- Tournament Director
- Statistician
- Liaison
While Trustees may be assigned to an Officer position, they are not limited to just the activities of the position and are expected to assist in areas their skills add the most value
Section 2. Relationship Between Officers and Trustees
Unless otherwise specified, officers shall be selected from among the Trustees and appointed by the Board
Section 3. President
The primary role of the President is the chief governing officer and presiding officer of the league
The President shall:
- Preside over Board and membership meetings.
- Serve as the principal representative of LHDA.
- Ensure Board decisions are implemented.
- Coordinate Board activities.
- Provide overall direction to the organization
- Identify issues requiring Board consideration
- Ensure officers are fulfilling their responsibilities
- Serve as the primary point of escalation when an issue crosses multiple officer responsibilities
- Perform other duties assigned by the Board.
Section 4. Vice President
The Vice President shall:
- Assist the President.
- Preside when the President is unavailable.
- Assume the President’s duties temporarily when necessary.
- Monitor progress of Board-approved initiatives
- Assist with officer coordination and accountability
- Perform other duties assigned by the Board.
Section 5. Secretary
The Secretary shall:
- Maintain official minutes
- Maintain official league records.
- Maintain official membership contact points and distribution lists.
- Maintain records of official decisions and votes.
- Issue official meeting notices
- Review incoming email and alert the Board of items that need to be addressed
- Distribute agendas, relevant materials, and approved minutes
- Maintain official contact information for officers and teams
- Maintain the current bylaws and league rules
Section 6. Treasurer
The Treasurer shall:
- Maintain league financial records.
- Receive and disburse funds as authorized.
- Maintain appropriate financial documentation.
- Provide financial reports to the Board.
- Prepare or assist with an annual budget.
- Perform other financial duties assigned by the Board.
- Track teams dues and other league payments
- Keeps a record of membership in good standing related to membership dues
Section 7. Event Director
The Event Director shall:
- Administer tournaments and tournament-related activities authorized by the Board.
- Head of the annual Banquet committee
- Establish tournament schedules subject to Board approval where applicable
- Coordinate venues
- Coordinate registration
- Manage tournament-day operations
- Coordinate league tournament equipment
Section 8. Statistician
The Statistician shall:
- Oversee the integrity, administration, and publication of league statistics and coordinate with the league’s approved scoring/statistical platform.
- Set up DartConnect seasons, schedules, and address exceptions
- Maintain player participation records
- Maintain player qualification statistics
- Publish weekly standings
- Publish player statistics
- Maintain award criteria and verification
- Publish award winners each season
Section 9. Liaison
The Liaison shall:
- Assist in maintaining communications and relationships with:
- Participating establishments
- Sponsors
- Teams
- Other relevant parties
- Gather feedback from teams
- Create content for publication to:
- LHDA webpage
- Discord Channel
- Facebook Page
- Communicate league decisions to captains
- Address general player/captain questions
- Identify recurring concerns or issues
- Ensure teams understand league policies and deadlines
- Encourage participation in league events
- Drive league promotion and community outreach
Section 10. Team Point of Contacts
The Board will evenly distribute teams to all members as a primary contact point for the team.
Section 11. Officer Removal
The Board may remove an Officer from the Officer position by Super Majority.
Removal from an Officer position shall not automatically constitute removal from the Board or termination of membership.
ARTICLE VII — MEETINGS:
Section 1. Regular Board Meetings
The Board shall meet at times and locations established by the Board.
Section 2. Annual / General Membership Meeting
LHDA shall conduct at least one general membership meeting each year in timing defined by the Board.
Section 3. Special Meetings
Special meetings may be called by:
- The President;
- A majority of the Board; or
- A minimum of 5 captains.
Notice shall include the purpose of the meeting.
Section 4. Notice
Notice of meetings shall be provided at least 14days in advance except in emergencies.
Section 5. Quorum
Board Quorum
A quorum of the Board shall consist of 4 Trustees.
Membership Quorum
A quorum for membership meetings shall consist of members present for the posted meeting
Section 6. Electronic Meetings
The Board and membership may conduct official meetings using voice, video, or other electronic communication methods capable of allowing participants to communicate substantially simultaneously.
Electronic meetings shall be treated as official meetings when conducted in accordance with these Bylaws.
Section 7. Meeting Records
Official minutes shall record:
- Date and type of meeting.
- Members/Trustees present when required.
- Motions made.
- Votes taken.
- Decisions adopted.
- Other information required for an accurate record.
ARTICLE VIII — VOTING:
Section 1. Voting Authority
Only eligible voting Members, Trustees, or other persons expressly authorized by these Bylaws may vote on Association business.
Section 2. Majority Vote
Unless otherwise specified, an action requiring a vote shall be approved by a majority of votes cast by eligible voters.
Section 3. Supermajority Vote
The following matters shall require a two-thirds vote:
- Amendment of these Bylaws - member vote
- Removal of a Trustee, if applicable - Board vote
- Expulsion of a Member, if applicable - Board vote
- Other matters specifically designated by these Bylaws.
Section 4. Elections
Election procedures shall be established to ensure that each eligible voter has an equal opportunity to cast a ballot.
Section 5. Electronic Voting
Official electronic voting may be conducted by text message, email, league platform, or another method approved by the Board when authorized by these Bylaws.
An electronic vote shall establish:
- The exact question being voted upon.
- The eligible voters.
- The opening and closing time of the vote.
- The vote cast by each eligible voter, when an identifiable vote is required.
- The final result.
- The Secretary’s official record of the vote.
Section 6. Matters Requiring a Formal Meeting
Matters requiring a formal meeting shall take place either over video/voice conferences or in-person meetings. Matters requiring a formal meeting include:
● Bylaw amendments
● Removal of Trustees
● Major financial commitments
● Expulsion of a Member
● Other matters determined by the Board
Section 7. Matters Permitted by Electronic Vote
Routine administrative matters may be decided electronically when authorized.
Potential examples:
● Scheduling
● Administrative deadlines
● Minor operational decisions
● Approval of routine expenditures within an approved budget
● Publication of league information
● Approval for substitution players and roster updates
Section 8. Abstentions and Conflicts
A person with a direct conflict of interest may be required to abstain or recuse themselves.
ARTICLE IX — FINANCES:
Section 1. Fiscal Year
The fiscal year shall begin on October 1 of each year and end on September 30 of the following year
Section 2. Bank Accounts
League funds shall be maintained in accounts approved by the Board.
Section 3. Expenditures
League funds shall be spent only for legitimate Association purposes.
Section 4. Financial Controls
Expenses exceeding $100 require Board approval
Section 5. Financial Reporting
The Treasurer shall provide financial reports to the Board at least Quarterly
Section 6. Budget
The Board shall establish an annual operating budget.
Section 7. Compensation
Compensation for officers, statisticians, tournament personnel, or other league workers shall be approved according to the annual budget.
ARTICLE X — MEMBER CONDUCT AND DISCIPLINARY ACTION:
Section 1. Standards of Conduct
Members shall conduct themselves in a manner consistent with good sportsmanship and the purposes of LHDA.
Section 2. Grounds for Discipline
Disciplinary action may result from:
- Violation of the Bylaws.
- Violation of the Rules & Regulations.
- Unsportsmanlike conduct.
- Threatening, abusive, or disruptive behavior.
- Conduct materially harmful to LHDA.
- Falsification or manipulation of league records.
- Repeated violations.
- Failure to satisfy financial obligations.
- Conduct that jeopardizes relationships with participating establishments or sponsors.
- Other conduct materially inconsistent with participation in LHDA.
Section 3. Disciplinary Actions
The Board may impose one or more of the following:
A. Warning
A formal notice that a violation occurred.
B. Restriction
A limited restriction on participation, privileges, or responsibilities.
C. Suspension
Temporary removal of specified membership and/or playing privileges.
D. Expulsion
Termination of LHDA membership.
Section 4. Progressive Discipline
The Board may consider prior violations when determining an appropriate sanction.
The Board is not required to use progressive discipline when the seriousness of the conduct warrants a more severe sanction.
Section 5. Emergency Suspension
When necessary to protect safety, league integrity, participating establishments, or the orderly operation of the league, the Board may impose an immediate temporary suspension.
An emergency suspension shall be reviewed through the disciplinary process within 3 days.
Section 6. Notice of Disciplinary Action
Except where immediate action is necessary, the Member shall receive notice of the alleged violation and an opportunity to respond before final discipline is imposed.
Section 7. Board Decision
The Board shall determine the appropriate disciplinary action by Simple Majority
A Trustee with a direct conflict shall not participate in the decision.
Section 8. Appeal
A disciplined Member may appeal the decision within 7days.
The appeal panel shall:
- Consist of five neutral Captains.
- Be selected by a defined random process.
- Exclude anyone with a conflict.
- Review the Board’s decision.
- Affirm, modify, or overturn the decision.
Section 9. Reinstatement
A suspended or expelled Member may request reinstatement at the start of the following season unless otherwise specified by the Board.
The Board shall vote on reinstatement of the Member.
If a Simple Majority vote to reinstate the Member, they may play in the current season. If the Board denies the Member reinstatement, then they may apply for reinstatement during the next season.
ARTICLE XI — COMMITTEES AND APPOINTMENTS:
Section 1. Committees
The Board may establish standing or temporary committees as necessary.
Section 2. Committee Authority
Committees shall have only the authority granted to them by the Board.
Section 3. Committee Reports
Committees shall report their recommendations and actions to the Board.
ARTICLE XII — RECORDS AND TRANSPARENCY:
Section 1. Official Records
LHDA shall maintain the following records publicly available at any time:
● Bylaws
● Rules & Regulations
● Annual Budget
● standings
● statistics
● disciplinary decisions
LHDA shall maintain and publish the following records after public meetings:
● Board minutes
● official votes
The Board shall determine publishing requirements for other significant league records where appropriate
Section 2. Records Access
LHDA records shall be maintained in an organized manner and made available to Members in accordance with this Section.
A. Records Available to Members
Members in Good Standing may request to inspect or receive copies of League records that are appropriate for general Member access, including:
- Approved Board meeting minutes;
- Board voting records;
- Approved Bylaws and Rules & Regulations;
- Approved League budgets and financial reports;
- League standings, statistics, schedules, and historical records;
- Records concerning League policies and procedures; and
- Other records the Board determines are appropriate for Member access.
B. Confidential or Restricted Records
The following records shall generally be considered confidential or restricted from general Member access:
- Personal information of Members, Players, Board Members, Captains, sponsors, or establishment representatives;
- Financial account information, payment information, or other sensitive financial records;
- Disciplinary matters, complaints, investigations, and related communications;
- Personnel or officer matters;
- Legal advice or communications with legal counsel;
- Confidential communications provided to the Board with the expectation of confidentiality; and
- Records that the Board reasonably determines should remain confidential to protect the privacy, safety, or legitimate interests of the League or an individual.
The Board may disclose portions of otherwise restricted records when it determines that disclosure is appropriate and does not compromise confidential or protected information.
C. Request for Records
A Member requesting access to League records shall submit the request to the Secretary or another Board Member designated by the Board. The request should reasonably identify the records being requested and the purpose of the request when appropriate.
The Board shall make a reasonable effort to respond to requests in a timely manner. The Board may provide records electronically, through the League website, or by another reasonable method.
D. Redaction
When a record contains both information appropriate for Member access and confidential or restricted information, the Board may provide the record with the confidential information removed or redacted rather than withholding the entire record.
E. Board Determination
The Board shall have authority to determine whether a requested record is subject to Member access under this Section. Any denial or limitation of access shall be based on the confidentiality provisions of these Bylaws or the legitimate operational, legal, or privacy interests of LHDA.
Nothing in this Section shall require the League to create a record that does not otherwise exist.
ARTICLE XIII — AMENDMENTS:
Section 1. Proposal
An amendment may be proposed by:
- The Board; or
- Any 1 Member
Amendments will be under consideration by the Board and entered into public meetings at a time determined by the Board
Agreement from 5 Captains may force a vote on a proposed amendment
Section 2. Notice
Proposed amendments shall be distributed to eligible voters at least 7 days before the vote.
Section 3. Approval
An amendment shall require Two-Thirds approval.
Section 4. Effective Date
An approved amendment shall become effective as defined at time of the vote
ARTICLE XIV — PARLIAMENTARY AUTHORITY:
Robert’s Rules of Order Newly Revised shall govern the Association in parliamentary matters not specifically addressed by these Bylaws, provided that Robert’s Rules shall not supersede or conflict with these Bylaws, the Rules & Regulations, or other duly adopted special rules of order.
ARTICLE XV — EFFECTIVE DATE AND TRANSITION:
These Bylaws shall become effective on October 9, 2026.
Upon adoption, provisions of prior bylaws that conflict with these Bylaws shall be superseded.
The Board shall maintain the official version of the Bylaws and Rules & Regulations.
APPENDIX A — MATTERS RESERVED TO MEMBERSHIP
List matters that require membership approval rather than Board action.
Potential items:
● Bylaw amendments
● Election of Trustees
● Changes to fundamental membership rights
APPENDIX B — MATTERS DELEGATED TO BOARD
Potential items:
● Annual league format
● Trustee removal
● Scheduling
● Playoff structure
● Sponsor/location approval
● Discipline
● Routine financial expenditures
● Administrative policies
● Statistical administration
● Events
APPENDIX C — ANNUAL DOCUMENTS
The Board shall publish, as applicable, an annual:
- Fee Schedule
- Season Rules
- Competition Schedule
- Playoff Procedures
- Event Schedule
- Awards Criteria
- Other administrative policies